Retreat Dates: November 10–20, 2027
Locations: Phuket • Bangkok • Ayutthaya, Thailand
Retreat Organizer: Carolyn Weatherson
Registration Opens: September 1, 2026

1. What's Included

Accommodations

‍ ‍Phuket (7 Nights)

• Accommodation at an exclusive private retreat villa near Nai Harn Beach

  • Choice of:

    • Private bedroom (limited availability and additional fee)

    • Shared bedroom

  Bangkok (3 Nights)

  • Accommodation at a centrally located heritage home

  • All bedrooms in Bangkok are shared accommodations

  Room assignments will be made prior to the retreat. Every effort will be made to accommodate roommate requests; however, the retreat organizer reserves the right to make final room assignments to ensure the best experience for all participants.

Meals

• Continental breakfast each morning (fruit, pastries, tea, coffee, yogurt, cereal, etc.)

• Welcome dinner prepared by a private chef

• Private Thai cooking class with dinner

• Dinner at a Michelin Guide restaurant in Bangkok

• Lunch included on select excursion days

Wellness

• Daily yoga sessions (optional and suitable for all levels)

• One traditional Thai massage in Phuket

• One foot and leg massage in Bangkok

• Vipassana meditation experience at a Buddhist temple

Excursions & Experiences

• Phuket Highlights Tour

• Phi Phi Islands & Maya Bay speedboat excursion

• Phang Nga Bay Sea Cave & Bioluminescence Tour

• Ethical elephant sanctuary experience

• Loy Krathong Festival celebration

• Bangkok temple day

• Day trip to Ayutthaya, including private transportation

Transportation

• Airport transfers in Phuket on scheduled group arrival and departure days

• Group transportation for included excursions

• Private transportation between Bangkok and Ayutthaya

2. What's Not Included

• International airfare to and from Thailand

• Domestic flight between Phuket and Bangkok

• Travel medical insurance (required)

• Trip cancellation/interruption insurance (strongly recommended)

• Meals not specifically listed as included

• Alcoholic beverages

• Personal expenses, shopping, souvenirs, snacks, and optional activities

• Gratuities for guides, drivers, massage therapists, and restaurant staff

• Airport transfers outside scheduled group transfer times

3. Travel & Medical Insurance (Required)

All participants must carry valid travel medical insurance for the duration of the retreat.

Insurance must provide coverage for:

• Emergency medical care

• Hospitalization

• Emergency medical evacuation

Participants are strongly encouraged to purchase trip cancellation and interruption insurance.

Proof of insurance may be requested prior to departure.

4. Payment Schedule

Retreat Investment:

Regular Price: $3,295 CAD (Double Occupancy)

Early Bird Special: $3,095 CAD
Save $200 if registered between September 1st and November 1st, 2026

Private Room Upgrade (for the 7 nights in Phuket): +$350 CAD
(Limited availability)

A $1,500 CAD deposit is required to reserve your space.

$750 of the deposit is non-refundable.

The remaining balance is due July 10th, 2027 (120 days before the retreat begins).

Failure to make the final payment by the due date may result in cancellation of your reservation and forfeiture of payments made.

5. Refund & Cancellation Policy

Because accommodations, transportation, and local services are reserved well in advance, the following cancellation policy applies:

• $750 of the initial deposit is non-refundable under all circumstances.

• Cancellations received on or before July 10, 2027 may receive a refund of payments made, less the $750 non-refundable deposit.

• Cancellations after July 10, 2027 are non-refundable.

• No refunds will be provided for late arrival, early departure, missed activities, or unused portions of the retreat.

• Registrations may be transferred to another participant, subject to organizer approval, up to 30 days before the retreat begins.

Participants are strongly encouraged to purchase travel insurance that includes cancellation and interruption coverage.

6. Itinerary Changes

Every effort will be made to follow the published itinerary.

However, activities, accommodations, restaurants, transportation, or excursion providers may occasionally need to change due to weather, local conditions, safety considerations, operating schedules, or circumstances beyond the organizer's control.

Reasonable substitutions of equal quality may be made without refund.

7. Participant Responsibility & Assumption of Risk

Participants acknowledge that this retreat includes yoga, walking, boat travel, swimming, wildlife encounters, outdoor activities, international travel, and possibly cycling, all of which involve inherent risks.

Participants voluntarily assume responsibility for their own health, safety, and personal belongings throughout the retreat.

Yoga and wellness activities are offered for general health and well-being and are not intended to replace medical advice or treatment.

Participants agree to participate only to the extent they feel comfortable and physically able.

8. Medical Care & Emergencies

In the event of illness or injury, participants authorize the retreat organizer to arrange appropriate emergency medical care if necessary.

Participants accept full financial responsibility for any medical treatment received.

9. Release of Liability

Participants agree to release and hold harmless Carolyn Weatherson, retreat staff, contractors, guides, accommodation providers, transportation providers, and activity operators from any claims, liability, injury, loss, damage, accident, illness, delay, or expense arising from participation in the retreat, except where prohibited by law.

A signed Release of Liability and Assumption of Risk Waiver is required before participation.

10. Photography & Video

During the retreat, photographs and video may be taken for future promotional purposes.

Participants who prefer not to appear in promotional materials should notify the retreat organizer in writing before the retreat begins, and every reasonable effort will be made to respect their wishes.

11. Force Majeure

The retreat organizer is not responsible for delays, itinerary changes, cancellations, losses, or additional expenses resulting from events beyond their reasonable control, including but not limited to:

• Severe weather

• Natural disasters

• Government actions or travel advisories

• Airline delays or cancellations

• Political unrest

• Public health emergencies

• Transportation disruptions

• Supplier cancellations

No refunds will be provided for circumstances beyond the organizer's control.

12. Agreement

By registering for the Thailand Wellness & Culture Retreat, participants acknowledge that they have read, understood, and agree to these Terms & Conditions.

Participants further acknowledge that they are physically and medically fit to participate in the activities included in the retreat and accept responsibility for their own travel arrangements, insurance coverage, and personal well-being throughout the journey.